Procedure

All members of the University community are required to review and be familiar with University policy and procedure relating to the shipment or transportation of items or materials outside the United States.

Shipper's Responsibilities

General Responsibility

The University Export Control Officer will work with Shippers to ensure that Export-Controlled materials that are shipped or transported outside the United States comply with the regulations. All shipments of chemical, biological, or hazardous materials must also be coordinated with the Environmental Health & Safety Department.

Export Control Shipping FAQ

A Shipper should determine if the shipment has potential Export Control issues by consulting the Export Control Shipping FAQ. If the FAQ indicates there might be a potential Export Control issue, you must secure a license before the shipment is sent or items are transported outside the United States.

Please be aware that securing an appropriate export license may take between two weeks to six months depending on the item being shipped. For that reason, you should determine if there are potential Export Control issues and, if necessary, consult with the Export Control Officer well before the proposed shipment date.

Failure to comply with these laws can expose you and the University to severe criminal and civil penalties (fines and prison sentences) as well as administrative sanctions (loss of research funding and export privileges).

Bulk Shipments to Multiple International Destinations

Shippers that plan to send bulk mailings of similar items to multiple international destinations should consult directly with the Export Control Officer regarding their shipments.

Embargoed/Sanctioned Nations

If the Shipper intends to ship or transport items to foreign countries that are on the Embargoed or Sanctioned Country List (including North Korea, Syria, Sudan, Iran, Cuba, and other nations not specifically listed), the Shipper must consult the Export Control Officer before shipping the item to determine if the shipment has potential Export Control issues.

Denied Parties Lists

U.S. Export Control Laws and Regulations restrict economic activity with specific entities and individuals in whose export privileges may have suspended, denied, or revoked. The federal government also maintains a Denied Parties list that specify persons and entities with whom US entities may not engage in business. All persons or organizations that are to be the recipient of any university shipments must be screened. Please contact the Export Control Officer who will perform this screening for you.

Transporting Items

If you intend to transport any Export Controlled items (e.g. transport samples or other regulated equipment or material) in your pocket, carry-on, or personal luggage on a commercial airline, you should discuss this activity with the Export Control Officer to ensure proper documentation.

Documentation Requirements

Most items shipped internationally do not require export licenses. However, various types of supporting documentation may be required. Included are packing lists, safety data sheets, customs invoices, or import permits. Some shipments will require filing with the AES Direct system based on the value of the items being shipped. The Export Control Officer can help to determine the documentation requirements of any outbound shipment. The Department of Environmental Health & Safety will be able to assist with certain packing instructions for biological or hazardous shipments.